COMPARE
Worktrim vs When I Work
When I Work is a scheduling app that connects to a separate payroll provider. Worktrim runs scheduling, time, payroll and invoicing itself, with senior care documentation for care facilities.
When I Work may suit you better if
- You only need scheduling, at a low per-user price
- You want auto scheduling, forecasting and team messaging
- You need SSO, an API or webhooks on a higher plan
Worktrim may suit you better if
- You want payroll in the same system, not a separate provider
- You run senior care and need eMAR, ADLs and resident billing
- You also bill customers and want free invoicing
Side by side
| Feature | Worktrim | When I Work |
|---|---|---|
| Employee scheduling | Included | Included |
| Open shifts and shift swaps | Included | Included |
| Time & attendance | Included in Basic | Optional add-on on each plan |
| Payroll | Built in, on Starter and above | Through payroll integrations |
| Senior care: eMAR, ADLs, vitals, incidents | Healthcare plan | Not offered |
| Customer invoicing with online payment | Free, unlimited | Not listed |
| Team messaging | Notifications only | Included |
| SSO, API and webhooks | Not offered | Premium plan |
| Free option | 30-day trial on Basic; invoicing free forever | 14-day free trial |
| How pricing works | Per month plus per employee, from $10 + $5 | Per user per month, from $2.50 |
When I Work details are from wheniwork.com/pricing as of October 2026. Prices and features change, so check their site for the current details. When I Work is a trademark of its owner; Worktrim is not affiliated with it.
The difference
No hand-off between schedule and paycheck
With a scheduling app plus a payroll provider, approved hours have to travel between two systems. In Worktrim the hours your team clocked against the schedule become the payroll run directly.
See payroll